Business Support Assistant - Glasgow
Vacancy type
Full-time, Permanent
Salary scale
Competitive
How to apply
Please follow the link to apply: https://hr.breathehr.com/v/business-support-assistant-46137
Location
Glasgow
Closing date
Friday, May 15, 2026
Job Purpose
The Business Support Assistant will play a key role in supporting the day-to-day running of the business, helping to ensure internal systems, processes, and compliance activities operate effectively.
The Business Support Assistant will play a key role in supporting the day-to-day running of the business, helping to ensure internal systems, processes, and compliance activities operate effectively.
Working closely with the Business Support Manager and wider leadership team, the role offers exposure to a range of business functions, including operations, compliance, and finance. There will be opportunities to develop skills and take on increasing responsibility over time, particularly in areas such as audit preparation and process improvement.
Roles & Responsibilities
HSQE & Compliance
- Support the preparation for internal and external audits
- Assist with internal compliance checks across company processes
- Help track and follow up actions from non-conformance reports
- Support monitoring of compliance with Network Rail fatigue management requirements
- Assist in maintaining HSQE and RISQS documentation and contributing to continuous improvement initiatives
Finance & Administration
- Assist with payroll preparation and supporting records
- Assist with the preparation and issue client invoices
- Process and record employee expenses
- Provide general administrative and operational support
- Maintain accurate job cost data within WorkflowMax (job cost tracking system)
Marketing & Communications
- Assist with developing website and social media content.
- Coordinate marketing activities with the external marketing partner.
- Support the preparation of company marketing materials and updates.
Business Development
- Support the preparation of tender submissions
- Monitor procurement portals for new opportunities
- Maintain and update the company CRM system
- Support the management of leads and pipeline activity
Person Specification
Education
A degree in Business Management or a related field is desirable but not essential
Education
A degree in Business Management or a related field is desirable but not essential
Demonstrate a commitment to undertake continuous professional development
Skills
Skills
- Excellent written and verbal communication skills (in English).
- Ability to work effectively with the Microsoft suite of programs, such as Word, Excel & PowerPoint
- Strong attention to detail
- Extensive knowledge of Quality Assurance Management Systems. Awareness of Quality Assurance or Management Systems (e.g. ISO standards) is desirable but not essential
- Able to follow instructions and work easily under pressure.
- Excellent communication and teamwork abilities.
- Familiarity with tender preparation or procurement portals
- Interest in business operations within consultancy environments.
Experience
Min 2 years of experience ideally
Personal Attributes
This role would suit someone who enjoys variety, likes to stay organised, and takes pride in keeping things running efficiently. You’ll be someone who is proactive, detail-focused, and keen to learn, with an interest in developing into a wider business support role over time.
Why Consider this Role?
The company has a “can do” attitude. A chance to prove yourself at a growing company. Lots of opportunities to gain business experience, dealing with the full cycle of business activities from winning work, carrying it out, as well as developing and running a design team.
About Our Company
MHB Consultants was established in 2006 and currently has 72 staff based in four offices (Glasgow, Edinburgh, York and London). Our Workload is 70% design work in the rail industry, with the balance in transportation, energy, heavy civil engineering, and structural sectors. Our company aims to provide practical solutions to save money for our clients.
MHB became an Employee-Owned company in July 2020, as an employee-owned business MHB is always looking for capable and self-motivated team members who want to join a successful business and share in our future success.
